VBCU 2008 Executive Board

Dear Circle Sisters:

For the last month I have been making phone calls to all of the circle presidents to see if anyone would be interested in filling any of the officer positions for the 2009 & 2010 Virginia Beach City Union Executive Board. We will need a whole new slate of officers consisting of president, vice president, treasurer and secretary. Currently, we have filled the position of the secretary and continue to seek volunteers to serve in the capacities of president, vice president, and treasurer. It is mid-October and the Nominating Committee is concerned about getting nominees for this board. We are required by our bylaws to present the slate of nominees at the November VBCU meeting (held Nov. 5th). The Virginia Beach City Union has to have an executive board. If you feel you would be able to volunteer for the 2009 & 2010 VBCU Executive Board, please give me a call as soon as possible. Babs Szycher, VBCU President, and Brenda Knapp, VBCU Treasurer, have worked very hard to organize everything so that it would be much easier for the new president and treasurer to take over. Below are the duties of the officers (it might be much easier to read if you print out this email). Please consider a two year commitment for being an officer on the VBCU 2009 & 2010 Executive Board. Thank you for lending a hand!

Sincerely,

Michelle Riggins
Nominating Committee Chair


DUTIES OF OFFICERS:

PRESIDENT – The president shall preside at all meetings of the Virginia Beach City Union, shall acquaint herself with the condition and progress of the Order; and, the assistance of the Executive Board and Virginia Beach City Union Board, shall devise any further plans for the development of the work of the City Union. She is a member, ex-officio, of all committees except the Nominating Committee. She shall: (1) prepare any recommendation from the Executive Board to the Virginia Beach City Union Board; (2) approve all expenditures over $100.00; (3) appoint chairmen of all standing and special committees except as provided herein; (4) appoint the Parliamentarian.

VICE-PRESIDENT – The Vice-President shall, in the absence of the president, assume the duties of the president and succeed to the office in the event the president becomes unable to serve. She shall: (1) act in all ways as an aide to the president; (2) be responsible to serve as chairperson of the Educational Scholarship Committee; (3) be the official agent of The Silver Cross magazine; and (4) be the chairman of the Annual Meeting and appoint a chairman for the Recognition of Service presentation.

TREASURER – The treasurer shall maintain the financial records of the Virginia Beach City Union. The treasurer will present the annual operating budget to the Virginia Beach City Union Board at the October meeting. In addition, the treasurer will present a written monthly report of receipts and disbursements to the Virginia Beach City Union and an annual report at the Annual Meeting of the Virginia Beach City Union. She shall see that the financial records are audited by an independent accounting firm or by two (2) Virginia Beach City Union members appointed by the president at the end of each fiscal year. The monies of the Virginia Beach City Union shall be deposited in the name of the Virginia Beach City Union of The King’s Daughters and Sons, Inc. All bills shall be paid by Virginia Beach City Union check signed by the treasurer or the president. The treasurer is responsible for collecting and/ or paying all Virginia Beach City Union, Virginia Branch and International dues by November 1.